School Management

A scheduling management system designed to resolve scheduling challenges for training institutions.

5 min read
A teacher who is giving a class.
Erline Han
Studio Manager Educational Consultant
A scheduling management system designed to resolve scheduling challenges for training institutions.

Are training institutions getting more and more tired? The problem may not lie in enrollment, but in academic affairs


Many training institutions have this feeling:


Not many students, but things are particularly complicated;
The teacher is in class, the academic affairs are putting out the fire;
The principal deals with scheduling, changing, checking class hours, and sending long messages home every day

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It's not that you're not working hard, but that you're still using manual methods to support an institution that needs to operate systematically.


This is also the original intention of our educational system.


What problems can a truly designed student management system for training institutions solve?


① Student information is no longer scattered everywhere, but unified, clear, and traceable


In many institutions:


Student information in Excel
Record class hours in a notebook
Scheduling classes in WeChat groups
Parental issues rely on browsing chat records


The result is: checking information once is even more tiring than the last class.
Our student management system will uniformly archive and manage students' basic information, enrollment status, remaining class hours, and class records.


When you need to check, it's just a click away, no need to flip, no need to ask, no need to guess.


This is not 'good-looking', but a fundamental change in management efficiency.

② Scheduling and recording class hours no longer rely on human memorization, but on system operation


Scheduling and recording of class hours are the most prone areas for training institutions to encounter problems


Error Correction Course
Repetitive arrangement
Missing class notes
Parents cannot reconcile their accounts


After systematization, scheduling, attending classes, and class consumption will all be automatically recorded.


It's not that the academic affairs are busier, but that they can finally relax a bit.
Management personnel have shifted from "recording data" to "looking at results".


③ More standardized management, not relying on experience, and not afraid of personnel turnover


Many institutions are afraid of one problem:


As soon as this academic administration left, the system became chaotic


The reason is simple - you rely on people, not processes.


The value of a student information management system lies in:


Standardization of operating procedures
Data records are traceable
Newcomers get started quickly


Institutions operate within systems, rather than people operating within institutions.

④ Parents can book new classes themselves, and the institutional service experience will be upgraded directly


What are parents most afraid of now?


It's not the price, it's the trouble.


Repeatedly asking for time, repeatedly confirming, and repeatedly urging replies,
It's not that parents find it difficult, but rather that the methods are too outdated.


Through the system, parents can:


View available courses
Directly book new classes


You have reduced communication costs,


What parents feel is: professional, clear, and orderly.

The academic system is not an "advanced configuration", but rather the "infrastructure" of training institutions


When there are many students, a variety of courses, and a change of teachers,
Without a systematic organization, one will inevitably become increasingly tired.
This educational system is not designed to look high-end,


But rather to make the training institution run steadily, for a long time, and easily.

If you also want to simplify institutional management, welcome to experience it


No matter who you are:


Small organizations that are just starting out
Expanding campuses
The principal is still troubled by academic issues
They are all very suitable for experiencing this system.

After using it once, you will know that academic affairs can be so worry free.

Erline Han

Erline Han

Studio Manager Educational Consultant

A fine teacher established my own studio and, within five years, grew it from 27 students to over 300 students. I expanded from one studio to three, and have compiled solutions to common challenges encountered in daily operations to help other teachers better manage their own studios.